Feature Deep-Dive · 5 min read
Voice notes on site: the fastest way to remember everything
Trades work happens on your feet, on the phone, in the van. Voice notes with AI transcription are the fastest capture there is.
Why voice beats typing on site
You can talk 3× faster than you can type. You can talk with gloves on. You can talk while measuring. You can talk while looking at a customer's ceiling. Typing on a phone on site is a losing battle.
What good trades voice notes sound like
"Customer wants boiler swap, gas hob relocation to island unit. Concerns about pipework in the wall — needs pressure test before quote. Access from garage to loft is fine, drop the flue out the west wall. Customer available weekdays after 4. Quoted verbally around six thousand plus VAT."
Everything you need for the quote, captured in 30 seconds while walking around.
AI does the filing
Modern trades software (Trackori Trades) transcribes voice notes automatically, extracts structured info (materials, timings, access notes, quote value) and files against the customer. You don't organise anything. Just speak.
Offline capture matters
Trades work happens in signal blackspots — basements, industrial sites, rural properties. Voice notes must capture offline and sync when signal returns. Anything less doesn't survive the reality of on-site work.
Key Takeaways
- Voice is 3× faster than typing and gloves-friendly.
- AI transcription and auto-filing makes voice notes genuinely usable.
- Offline capture is essential for real site conditions.
Also read
Trackori Trades
Never lose another customer, quote or callback.
£19 per month. £49 Trackori Network (5 users). 7-day free trial — payment details required, no charge unless your trial ends.